Docs · Team

Managing your team

Invite teammates to your workspace so they can sign in and search the same archives you do. Everything happens from the Team page in your account.

How to

Invite a teammate

1

Open the Team page

Sign in at app.evermail.ai and go to Settings → Team, or open app.evermail.ai/settings/users directly.

Only workspace admins can see the Team page. If Team isn't in your menu, ask an admin on your account to invite you or make you an admin.

2

Click "Invite teammate"

The button sits in the Seats panel at the top of the page, next to a meter showing how many seats you've used — for example, "2 of 5 seats used".

3

Enter their email and pick a role

Type the teammate's email address, choose Member or Admin (see Roles below), then click Send invitation.

4

They accept from their inbox

Your teammate gets an email with a join link. Opening it lets them continue with Google or Microsoft, or set a password, and they land straight in your workspace with access to your archives.

Join links work once and expire after 7 days.

Permissions

Roles

Member — can search and browse the workspace's archives. This is the right role for most people.

Admin — everything a member can do, plus managing the team, billing, and settings. Give this to the people who should be able to invite others.

Track

Pending invites

Invitations you've sent that nobody has accepted yet are listed under Pending invites on the same page, with the role, the expiry date, and who sent them.

Use Resend if the email got lost or the link expired, and Revoke to cancel an invitation — a revoked link stops working and frees the seat back up.

Plans

Seats and plans

The Team plan includes 5 users. Enterprise includes 5 and supports up to 250 (€5 per additional user per month). Members and pending invites both take a seat.

When every seat is in use, the Team page says so and the invite button is disabled until you add capacity from Settings → Billing. Free, Starter, and Pro are single-user plans — see Billing & Plans to upgrade.

FAQ

Common questions

My teammate never got the invitation email.
Ask them to check their spam folder first. If it isn't there, open Settings → Team, find the invite under Pending invites, and click Resend. Check the address is spelled correctly — if it isn't, revoke that invite and send a new one.
The join link expired. What now?
Join links expire after 7 days. Click Resend on the pending invite and your teammate gets a fresh link.
Can teammates see all of our archives?
Yes. Everyone you invite joins the same workspace and can search the archives it holds. Per-archive permissions aren't available today, so only invite people who should see the whole archive.
Does a pending invite use a seat?
Yes — pending invites count against your seat limit, so nobody gets turned away halfway through joining. Revoking an invite releases the seat again.
How do I remove someone's access?
For an invitation nobody has accepted yet, click Revoke on the Team page. To remove a teammate who has already joined, email support@evermail.ai and we'll take care of it.

Ready to add your team?

Invite teammates from Settings → Team in your workspace.

Open the Team page →