Archive departing employee emails in minutes
When an employee leaves, their email history shouldn't walk out the door with them. Evermail lets you capture, preserve, and search any mailbox — in minutes, not days.
The offboarding email problem
When an employee leaves your organisation, their email account is a goldmine of institutional knowledge: client conversations, contracts, project decisions, supplier contacts. Without a proper archiving process, that knowledge disappears the moment the account is deleted. IT teams are left scrambling to export PST files, HR has no easy way to search the archive, and compliance teams can't respond to data requests. Traditional approaches — exporting PST files, forwarding to a manager, or simply deleting — leave organisations exposed to legal, operational, and compliance risk.
How Evermail streamlines employee offboarding
Capture the full mailbox, make it searchable for the right people, and stay compliant — all in one workflow.
Export from Exchange, Microsoft 365, or Google Workspace as PST, MBOX, or OST. Upload to Evermail and indexing begins automatically — no technical setup required.
HR, IT, legal, and managers can search the archived mailbox immediately. Find client contacts, project threads, or contracts in seconds using AI-powered search.
Archive multiple departing employees' mailboxes into a shared Team workspace. Grant role-based access so the right people can search without seeing everything.
Evermail preserves emails with immutable storage on Enterprise plans. Respond to legal requests, audits, and data subject access requests in hours, not weeks.
Three security levels per mailbox. Confidential processing in Trusted Execution Environments for sensitive roles. Zero-Access encryption for maximum privacy.
All employee email data stays within EU data centres. Evermail supports data subject access requests and right-to-erasure workflows out of the box.
Built for HR and IT teams
Trusted by IT admins and HR teams who can't afford to lose institutional knowledge when people leave.
Archive your first employee mailbox today
Team plan includes 5 user seats, unlimited mailboxes, and shared workspaces. Start free, upgrade when you're ready.
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